Invoices post themselves.
Supplier invoices arrive, the entries post to your accounting software, and you find the original in seconds. For companies of 5 to 50 people where someone keys in invoices by hand every day.
The review: half a day at your office and written findings, 400 € excluding VAT. Before that, 20 minutes on the phone, free.
Is this for you
For companies that receive 100 or more supplier invoices a month.
If it is fewer, automation will not pay for itself, and we will say so in the first call. Manufacturing, trade, construction, logistics: anywhere paper is part of the business, you will probably recognise at least one of these.
- An office administrator or a bookkeeper spends a few hours a day keying invoices into the software.
- You find a document by calling a colleague, not by searching.
- At month end the accountant waits for everything to be entered, then rushes.
- The same invoice sometimes gets entered twice, and sometimes not at all.
If the work is retyping from one window into another, it can be automated.
That is the rule we apply to your company. With one condition: it is only worth doing when someone is paid to do that work today.
How it works
Six steps. Only the fourth needs a decision from you.
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The document arrives
Suppliers send invoices to one mailbox. Paper ones you scan or photograph with a phone. Nothing new to learn.
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AI reads it
Supplier, invoice number, date, amounts, VAT, line items. From a PDF, a photo or an e-invoice.
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The system checks it
Is the supplier known and registered with Registrų centras (the Lithuanian company register)? Has this invoice come in before? Do the amounts and VAT add up? Anything that does not match is flagged.
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A person approves the exceptions
A new supplier, an unusual amount, an unclear scan. That is all. Everything that matches goes through without you.
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The entry appears in your accounting software
Through the software's own interface, or through an import file it already accepts. Rivilė GAMA, Finvalda, Agnum, Centas, Pragma, Directo or another: which way it goes, we tell you in the review. We do not change your software.
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The original is found in seconds
The file is stored on your own drive with the supplier, date, number and amount. You search it the way you search email, not the way you search a drawer.
What stays, what changes
Stays
- Your accounting software and its settings.
- The accountant who checks and approves.
- The documents, with you, on your drive or in your cloud.
- Suppliers send invoices exactly as they always have.
Changes
- Nobody retypes invoices by hand.
- An invoice is entered the day it arrives.
- Anyone on the team can find a document, not only the person who filed it.
- Mistakes show up at once, not at month end.
Where we start
Three steps. You can stop after any of them.
First step
Process review
Fixed price, excluding VAT400 €
The first twenty minutes on the phone, free. Then half a day at your office: who receives the invoices, who enters them, where they get filed, how long it takes. Within a week, written findings and a price for every step.
Second step
Automation
We connect the mailbox, the document reading and your accounting software. The price depends on how many documents come in and which software you run; it is set in the review and does not move. We agree how many hours a month should go away, and that is how we measure whether it worked.
Third step
Maintenance
When a supplier changes the layout of its invoice, or you change your accounting software, we fix it. A monthly fee, only if you want it.
What you get from the review
Three or four written pages, within a week of the visit.
- A list of the manual work. Who retypes, copies, forwards or hunts for documents, and how many times a month. With the hours.
- The order to do it in. What to automate first, what second, and what to leave alone because it will not pay for itself.
- A price for every step. Fixed, not “from”. So you can decide on numbers rather than on promises.
- A clear “no”. If automating is not worth it, that is what we will write. The list is yours either way: do it yourselves, do it with us, or do nothing.
The questions people ask first
Do I have to change my accounting software?
No. The entries appear in the same software, through its interface or through an import file. If your software takes neither, we will tell you in the review, not after the work is done.
Where are the documents kept, and who can see them?
The files sit with you, on your drive or in the cloud account you give access to. To be read, a document is sent to an AI service. Which service that is, where it runs and what it keeps, we write down in the review so your accountant can judge it. We do not pass the data to anyone else.
What if the AI gets something wrong?
That is what the system check and the human approval are for. Anything that does not match the register, an earlier invoice or the arithmetic stops and waits for a person. The mistake is visible instead of quietly booked.
What if my software already reads invoices?
Some do, for example Rivilė ERP in the cloud, B1.lt, Monet, Finas. Then you do not need a separate reader and we will not offer one. The open question is whether it is enough: checks against your own rules, document search, other documents besides invoices. We find that out in the review.
What does it cost?
The review costs 400 € excluding VAT, and that price is fixed. The price of the work itself is set in the review, from how many documents come in and which software you run. Maintenance afterwards is monthly and optional.
What if we get fewer than 100 invoices a month?
Then automation will not pay for itself and we will not offer it. A process review may still be worth it if the manual work sits somewhere else.
How long until it works?
The first invoices are entered within a few weeks of the review. For the first month everything is checked more often, until we are sure supplier documents are being read without errors.
Write one sentence
How many invoices a month, and which accounting software. We will tell you whether a meeting is worth it.